wayne art center

Policies and Procedures

We look forward to welcoming your child to Wayne Art Center this summer. As we work to instill a love for art in our campers, we promise each day offers new experiences in a safe, fun environment. To ensure all campers and parents get the most out of our summer art camp, we ask that you review the following Policies and Procedures closely, prior to your child’s first day of camp. If you have any questions about our policies or if there is anything we can do to help make your camp experience more enjoyable, please contact Wayne Art Center at camp@wayneart.org or 610-688-3553.

Membership

Wayne Art Center is member supported, therefore, an up-to-date individual or family membership is required to enroll in all camps. Memberships are valid from September 1 through August 31 each calendar year. For membership information, please call 610-688-3553 for details or visit wayneart.org.

Registration
Camp registration is available online at wayneart.org/camp. Please be aware that camp sessions fill quickly, therefore early registration is strongly recommended. Registrations are reserved on a first-come, first-served basis. Class space will not be reserved until full payment is received. Decisions to cancel classes based on enrollment are made THREE DAYS prior to each camp start date.

COVID-19
The required Covid Waiver is found on the registration page, as well as a copy of the daily covid self-check. The Covid self-check is required daily before attending camp. Currently, we are requiring all persons at Wayne Art Center wear a mask and practice social distancing. Class sizes are limited.

Payment
Payment is due in full upon registration. Wayne Art Center accepts cash, check, Visa, MC, AMEX or Discover Card for all tuition and membership payments. Receipts for registration and payment are emailed, so please be sure that Wayne Art Center has your most recent email address on file. This receipt serves as your confirmation of enrollment.

Class Cancellations
Wayne Art Center reserves the right to cancel camp classes due to insufficient enrollment. If a camp is canceled, families will be notified at least three days prior to the start of camp. An alternate camp will be offered. If there is no class available that suits your family’s needs, a 100% refund will be made in the form in which it was received. While it is rare in the summer, in the event that a class is canceled due to unavoidable circumstances, an alternative class will be offered or a refund will be issued for the date of cancellation.

Withdrawal from Camp
Wayne Art Center understands that scheduling changes happen. Camp withdrawals made at least 10 days prior to the start of camp will be granted and a credit will be made to your account. All withdrawals are subject to a 10% processing fee. Transferring between camps at least 10 days prior to the start of a camp session will be granted at no charge.

Student Absences
No credits, adjustments or make-ups will be offered for student absences due to illness or personal emergencies. Should a student become ill/injured prior to the start of a camp session for which they are enrolled and it is impossible for them to attend, Wayne Art Center will allow the child to transfer to an alternate camp session. A physician’s note may be required.

Scholarships
Wayne Art Center offers a limited number of scholarships based on financial need. Scholarship requests must be submitted in writing, at least 30 days prior to the class start date to Wayne Art Center’s Executive Director, Nancy Campbell at info@wayneart.org. For information on how to submit a request, please call 610-688-3553.

Medical Forms 
Wayne Art Center strives to provide a safe and fun environment for all campers. It is crucial to your child’s well-being that Wayne Art Center have up-to-date medical information on file prior to their first day of camp. The Camper Information Form is available HERE or you may request a hard copy by contacting our office at 610-688-3553 or by email at info@wayneart.org. If your child has allergies and uses an Epi-pen or another auto-injector, please provide a copy of their Allergy Action Plan. The Camper Information Form must be completed prior to the start of class. We can not admit any child without these forms on file.

Medications
All medications, including Epi-pens and asthma/allergy inhalers, must be placed in a bag clearly marked with the child’s name and instructions for administration, and should be given to/picked up from the teacher each day.

Emergency Contact Information
It is imperative that every camper have an Emergency Contact form on file. Please complete and return the Emergency Contact Form prior to your child’s first day of camp.

Classes

  • Morning classes: 9:30am-12pm
  • Afternoon classes: 1:00-3:30pm

Please respect our teachers’ need to fully prepare to welcome your child, and do not arrive to class more than five minutes prior. Please also be prompt in picking up children, and if you will be more than five minutes late, please notify our Office at 610-688-3553. *Please see note under Transportation and Pick-Up regarding children not picked up at the end of their camp class.

Transportation and Pick-Up
All parents must complete the transportation section of the Camper Information Form for each child, which includes all individuals with permission to pick up your child. Children must be picked up by the individuals noted on this form. If your child will be picked up by anyone other than the individuals identified on the registration form, Wayne Art Center must be notified by the parent in writing, and must include the class your child is enrolled in, the dates of alternate pick-up, the name of the person authorized to pick up your child, and a phone number at which they can be reached.

If a child is not picked up at the end of the camp class in which they are enrolled, the following steps will be taken:
1. The child will be reassured that he/she will be taken care of and their parents have been delayed for some reason. The child will be kept occupied.
2. Parents will be contacted on work, home, and on cell phone numbers until they are reached.
3. If parents cannot be reached, we will call an emergency or alternative number. We will alert the staff who will be picking the child up. The child will wait in the front office.

Snack and Lunch Bunch
All camp classes will take a 15-minute supervised snack break halfway through class.
Lunch bunch is available from 12-1:00 pm each day at a cost of $50 per week, per child. Lunch bunch is included for full-day students. Students enrolled in Lunch Bunch will be supervised until 1:00 pm during which time they will eat lunch and play in our children’s garden (weather permitting). Full-Day students will be escorted to afternoon classes by Wayne Art Center staff or volunteers.

Electronic Devices
Wayne Art Center requests that campers not bring phones or electronic devices to camp. If a camper must bring a cell phone to camp, it must stay in a backpack and be switched to quiet during the camp day. Should you need to reach your child during the camp day, please contact our Office at 610-688-3553.

Food
Each camper should bring a NUT FREE snack to camp each day. Students staying for Lunch Bunch must bring their own NUT FREE lunch. As there likely will be times when campers go outdoors, we STRONGLY RECOMMEND that all campers bring a water bottle to camp. Wayne Art Center is a public building and therefore, we cannot guarantee that we are allergen free; however, please refrain from packing any product containing nuts for snacks and lunches to help us ensure that Summer Art Camp is a fun and safe environment for all.

Camp Attire
Please dress your child in appropriate clothing as some pigments and materials used in camp classes may stain. Wayne Art Center is not responsible for clothing that is damaged in art classes. Children will be outdoors during the camp day and it is important that you dress them in appropriate clothing and footwear for outdoor play. Closed-toe athletic shoes are HIGHLY recommended.
Please apply sunscreen prior to camp. We also recommend that you pack sunscreen for your child as campers eat, and often work, outdoors when weather permits. Bug spray is also recommended.

Lost and Found
Campers occasionally lose and/or forget things at camp. Please label your child’s possessions. A lost and found area is located at the end of the hallway outside of the front office. Any unclaimed items will be relocated to the lost and found at the end of each day. Any items not claimed at the end of the last day of each camp session will be donated or discarded.

Behavior Standards
Students who exhibit poor and dangerous behavior may be sent home at the discretion of Wayne Art Center. in the event that this occurs, there will be no refunds or credits issued for any missed day of camp. Please review Wayne Art Center’s Behavior Standards with your child each week. Policies will be provided each week upon registration.

Mandated Reporters
Wayne Art Center staff are mandated reporters. In our professional capacity, we are required by law to report any suspicion or belief that any child under the age of 18 might have been abused and neglected. This includes leaving a child unattended in a car.

Ceramic Artwork Pick-Up
Ceramic artwork needing firing and some special projects may not be ready to take home on the final day of class. Wayne Art Center will provide specific pick-up instructions as needed for each class, and parents will be emailed once work is ready for pickup. Please pickup children’s projects within two weeks of class end. It is recommended that you bring your child with you to help identify their projects. All unclaimed items will be recycled after September 25.

Accessibility
Wayne Art Center is accessible to students with disabilities. If you require special assistance, please let us know at 610-688-3553, two weeks prior to the start of camp. We will be happy to accommodate your needs.